We often complain about the lack of time at the workplace. Many of us keep on saying that due to an inadequate amount of time, various tasks remain undone and projects are not completed by the given deadline. Though a feature-rich productivity tool or a team task management tool assists us to use 24 hours effectively, some practical tips can lead us to efficient time management.
Here are some of the top time-saving tips that will assist us to leverage the potential of available time like Bill Gates, Jack Ma, Jeff Bezos, and other successful persons across the world. With the ability to utilize available time effectively, we can pave the way to success. Let’s go through the top ten tips to save time at your workplace in the year 2021 and beyond.
Top Ten Time-saving Tips for Your Workplace
1. Track Your Time, Every Time
Tracking activities can assist us to organize our work schedule and eliminate any chance of wasting time. By keeping the focus on a certain task, we can optimize the workflow and enhance productivity. Thankfully, advancing technology has made it possible to track the time digitally. Various task management tool or productivity tool have a schedule and other features to manage your time efficiently. App users can identify the gaps in the schedule and track progress in real-time using these tools.
2. Focus on Time Management
Time management is a key to success for every company irrespective of its scale and business model. Project managers and entrepreneurs with time management skills can assist the team to complete their tasks on time and meet the deadlines more efficiently. Some of the popular time management techniques include staying away from distractions and breaking bigger tasks into smaller ones. It is better to set goals and deadlines for every task for timely execution. You can also track your progress over time and prioritize tasks accordingly.
3. Schedule Work Properly
In this pandemic age, many people work remotely or from home to meet social distancing and other norms. It is necessary for every employee to identify the peak time of the day to schedule their tasks. Some employees believe in ‘early to bed and early to rise’ whereas the others are night owls. Both types of employees have different peak hours, and therefore, it is necessary to schedule all prioritized tasks accordingly. This schedule can boost performance and enable employees to accomplish tasks efficiently. The proper schedule can also increase productivity.
4. Leverage Digitization
We live in a digital age and advanced productivity tool can enable companies to leverage the benefits of advanced features. It is digitization that can save a lot of time and effort by arranging video conferences, real-time chatting with colleagues, and automating email replies. A virtual platform can bring automation to multiple tasks and you can enhance productivity eventually. Be it multitasking or completing the tasks on time, digitization offers many benefits in saving time and staying productive.
5. Stay Away from Distractions
Distractions are the biggest enemies of our valuable time. Distractions can hinder work progress and reduce the employee’s performance significantly. Office and home have different unwanted distractions and the teams have to deal with them effectively. While working remotely or from home, it is necessary to find a quiet place and ensure that there are minimal or no distractions around us. Such a calm and peaceful work environment can make us more efficient and productive. In a way, staying away from distractions can save our time.
6. Take Breaks Regularly
Let’s think of the Pomodoro Technique. This time management method involves breaking down work into intervals along with short breaks. It is scientifically proven that taking intermittent breaks at the workplace can increase productivity significantly. Another 52/17 rule is also useful for managing time and focusing on work. It implies that we work for 52 minutes and take a break for 17 minutes. While looking forward to the break of 17 minutes, we can improve our performance and speed of accomplishing tasks during 52 minutes.
7. Plan for Everything
The right planning can save time. While planning the schedule, you can consider the following aspects in mind-
- Make a to-do list for all tasks to be completed in a day
- Include meetings with specific agendas
- Consider 24 hours while making a plan
- Include daily meals time in the schedule
At the end of the day, if you have planned for every activity, you can remain in a better position to accomplish the project on time.
8. Prioritize All Tasks
Most productivity tool or team task management tools provide the functionality to set the priority of tasks. You can easily focus on one thing at a time when the priority is set. The task management software can enable users to prioritize tasks as per their importance or date of delivery. The most important or complicated tasks should be finished first. Once all tasks are prioritized, it is easy for the team to work on them and dedicate time to specific tasks.
9. Prepare for Multitasking
Multitasking is the need of the hour for employees or team members. It is fairly common that every member of your team works on multiple projects at once. In such a scenario, it is difficult to cope with different deadlines and priorities of tasks. Here, as a project manager, you can figure out the right combination of tasks for yourself and your team members. These combinations can help your team get ready for multitasking.
10. Automate Email Sorting
As per McKinsey analysis, an average professional spends 28% of the workday answering and reading emails. Therefore, it is fair to mention that automating the process of sorting out emails can save a lot of productive time at the workplace. Every day, we get dozens of emails. Some of them are important and the rest are spam. If we do not sort them regularly, it will increase the clutter. We can devise a system to organize the inbox and automate the process eventually to save time and effort.
Other important tips include taking help of helpers and learning the art of saying ‘No’. Effective communication and real-time collaboration can also assist us to save valuable time at the workplace.